Senior Fund Administrator

Why Langham Hall?

Langham Hall invests in people and developing them professionally.  We are extremely proud of our leadership-focused culture which fosters a dedicated, approachable and collaborative way of working.  We offer the opportunity to progress your career and study professional qualifications.

Langham Hall’s success as a professional services firm depends on employing talented individuals.  We develop our people through the provision of quality leadership and training. We are proud of our culture and seek out people that believe in our values.

Langham Hall is a fast-growing company and as such staff experience a variety of responsibilities and inclusion in exciting initiatives beyond their day-to-day role. Employees are dedicated to delivering a first-class service to clients. Management and staff identify early opportunities to play an active part in meetings. This level of engagement ensures that we develop strong, lasting relationships with our clients and that Langham Hall staff feel engaged and challenged in their work.

Our teams work in collaboration with all teams across the business as well as with our offices in other jurisdictions.  We invest in our people, providing support and encouragement in their professional growth and development. Staff receive intensive training and, where applicable, full exam tuition and study support.

Langham Hall has extremely low staff turnover with Managers’ average tenure being over four years. This emphasises the loyalty and trust that Langham Hall has earned from its people through the promotion of a positive working culture.

Overview

This is a great opportunity for a driven and talented individual to make a real difference as part of a dedicated and professional team. The Senior Administrator will work on a range of matters providing administration, management and secretarial services for established and new Real Estate and Private Equity Funds. Which are typically Limited Partnerships, Fund Company’s and SPVs.

There will be a number of interesting and varied ad hoc projects which will give the individual exposure to a wide variety of high quality clients.

This is a position is best suited to a commercial yet technically minded individual who enjoys the challenge of providing technical and operational solutions to our clients.

Duties

Managing client relationships and administration:

• Being involved in all aspects of Real Estate and Private Equity Fund administration and coordination of Company Secretarial duties.
• The maintenance of investor details and investor related documentation, performing calls and distributions, creating and maintaining records of a portfolio of clients.
• Participate in the creation and maintenance of Fund Company investor registers or Limited Partner registers.
• Become familiar with Limited Partnership Agreements and other material agreements or legal documents relating to the management, control and administration of the Funds vehicles for which they have primary responsibility for.
• Daily cash management tasks across a number of bank accounts. To be familiar with banking and payment processes; billing and cash collection, formatting and systems.

Assisting with the take-on and set-up of new clients:

• Coordinating the initial secretarial and regulatory needs of clients.
• Creation of new SPVs, Limited Partnerships and Trusts, playing a pivotal role in the completion and satisfaction of the KYC / AML policy for all new entities or investors.
• Assisting with the internal procedures of Langham Hall Jersey:
• Drafting of infrastructure procedures and other internal documents;
• Sourcing other services as required;
• Building the general profile of Langham Hall in Jersey;
• Assisting with the company secretarial needs of Jersey office.

In addition to the duties listed above, the Senior Administrator may be requested to perform any other ad hoc duties or projects as requested by the Management Team.

Supervisory Responsibilities:

• Supervision, coaching and mentoring of junior staff.

As part of your duties all employees must ensure adherence to internal policies and procedures and meeting all personal AML obligations.

Person Specification

Qualifications

• Educated to at least ‘A’ level standard or equivalent (3 grades A-C), and GCSE Mathematics and English (Grades A-C / 9-4). Preferably completion or studying towards the ICSA Diploma or equivalent; or willing to study towards a relevant professional qualification.
• Ideally 3 or more years of demonstrable real estate or private equity / trust and company experience, preferably with some knowledge or exposure to corporate structures, SPV administration. Company Secretarial knowledge would be advantageous. We would also expect to see a reasonable understanding of cash management processes and systems.

Technical Knowledge

• The candidate must be familiar with statutory requirements and corporate governance matters, be proficient in organising board meetings for various purposes such as the acquisition and disposal of investments, admitting new investors or amendments to material fund documentation.
• The candidate will be expected to participate at meetings and ensure timely completion of minutes and resolutions for review.
• An understanding of the agreements associated with private equity real estate and interpretation of terms within including LPA, debt documentation, sale and purchase agreements, leases etc.
• Ability to write reports, business correspondence, procedure manuals and performance measurement reports at asset and fund level.

Skills and Experience

• Ability to effectively present information and respond to questions from groups of managers and especially clients.
• Ability to solve practical problems and deal with a variety of situations for which there may be little precedence.
• The candidate must above all have excellent communication skills with the ability to use initiative and work independently.
• Training on internal systems, controls, procedures and KYC will be provided, however, it is desirable that the job holder is familiar with the regulatory KYC requirements.